Always be respectful, even if you dislike something that your recipient has done. Never make threats.
If you are writing about a specific decision, bill, or situation make sure you identify it in the first paragraph of your letter or email.
Briefly state your personal interest in the issue. Include legitimate facts. Be careful not to rant or exaggerate.
Make sure you ask the recipient to do something—a specific call to action—at the beginning and again at the end of the letter.
Write to government officials (local, state, federal) who represent your city, county, and state.
Prior to writing your legislators, check their position regarding a bill or issue. Do they already sponsor the bill? Did they vote for or against it in committee? Do they support animal issues in general?
Check the status of the bill. Did it already pass, or fail some time ago?
If you are writing to a corporation, make sure you have the correct name of the chief executive or president of the corporation.
When writing to an organization, let them know of your connection to their product or service; for an example, you’re a member or customer.
Not all letters need to address what the business or agency is doing wrong. Writing letters to organizations and legislators to thank them for taking a certain action encourages humane decision-making.
Always use proper forms of address.
When making a phone call to express your thoughts on an issue, it’s often helpful to have an outline of your main speaking points.
Keep phone calls brief. An effective phone contact can take place in a two-minute phone call.
Main points should include who you are, whether you support or oppose a certain issue, a brief statement as to why you support/oppose the issue, and the action you wish your representative to take.
Email is a more informal mode of communication. Often you can send a representative, CEO, or other official a message quickly via a form on the organization’s website.
When composing an email from an address, use proper capitalization, punctuation, and correct spelling.
Follow the same format you would employ in an actual letter.